WELCOME to the Beaumont Camera Club! 

Below is some info that we feel will be beneficial to new members. We have a great time together,
and we are looking forward to your photographic journey with us!! 

Officers 

President – Patrick Hoffpauir (409) 656-8847
VP – Roger Crutcher (409) 658-2775 
Treasurer – Donna Kern (225) 405-8504 
Secretary - Karen Boudier (409) 898-2026 
Past President – Joe Alsup (409) 782-4312 
Webmaster – John Scott (409) 866-4649 
Monthly Contest Coordinator – Stephen Kern (409) 651-2528 
GSCCC Submission Coordinator – Terri Cunnyngham (281) 635-0940 

Directors 

Dennis Moncla, Stephen Kern, Pam Licatino, Lynn Raff, Kathy Weir & Tony Jones

Beaumont Camera Club website - http://www.beaumontcameraclub.com/ On the top right of the website, you will see the word MEMBERS. This section is exclusive to members and the password is bcc (case sensitive) 

BCC email - beaumontcameraclub@gmail.com If you send an email and do not get a response, you can also message us on our FB page or in the BCC FB group. 

Beaumont Camera Club FB page – If you have not done so already, please go and give the page a “like” on FB. https://www.facebook.com/Beaumont-Camera-Club-Page-297058091985/ 

Beaumont Camera Club FB group - You must request to join the group. We post info in this group that does not get posted to the FB page. https://www.facebook.com/groups/BeaumontCameraClub/ 

DropBox – You will receive an email when you have been added to DropBox. We use DropBox to submit our projected images for competition. 

Google Docs form – this form must be filled out for each entry you submit for competition, both projected and print. 

https://docs.google.com/forms/d/e/1FAIpQLSfrkXHwrS2m-qLUaQf5MwWyja22E_Bqp00BkLxup5m4pwqLLg/viewform 

BCC Monthly Class-Competition schedule – this has been attached for you in both Excel and PDF versions. If you have any questions, please let us know. There is a submission limit of two projected and two prints per month. 

BCC Field Trip schedule - this has been attached for you in both Excel and PDF versions. More info will be provided prior to each field trip. These are social events for us, so you are welcome to bring your husband/significant other along. If you have any questions, please let us know. 

Gulf States Camera Club Council – the Beaumont Camera Club is a member of the Gulf States Camera Club Council (GSCCC). This is the website for the GSCCC: http://www.gulfstatesccc.org/ There is a convention held each year for the GSCCC (it was held in Beaumont in 2016). As you are a member of the Beaumont Camera Club, you are also now a member of the GSCCC. 

If you have any questions on any of the info provided, please let us know. 


Link to Officer Duties.pdf

Duties of Officers 

President 

Meetings of the executive committee and special meetings may be called as deemed necessary by the president 

The president will preside over all meetings. 

The president shall appoint a nominating committee of at least three by the second Monday in May whose business it is to nominate a slate of officers for the coming year. This slate will be presented to the members at the first meeting in June, and voted on at the first meeting in July. 

Expenditures not exceeding $100.00 may be approved by the President. 

If any office other than president becomes vacant, the president shall appoint a member to fill that office. 

The various phases of club activity shall be in the hands of special committees, the chairperson appointed by the president. 

Vice-President 

The vice-president shall conduct the meetings when the president is unable to attend. 

Secretary 

Minutes of all business meetings will be kept by the secretary. 

The secretary shall update the meeting calendar. 

Treasurer 

The treasurer shall receive and keep a record of all income of the club and from this income pay all debts incurred by the club. A financial statement shall be issued to members quarterly. 

The treasurer shall keep up with the membership. 

Webmaster 

Is selected and approached by the newly elected President and/or Nominating Committee to serve; or may volunteer for the position. 

Is selected for a one-year term, which may be repeated any number of times. 

Notifies the President or other responsible officer if unable to attend in order that duties can be delegated during absence. 

Notifies Board if withdrawing from official position, allowing sufficient time and coverage for a temporary replacement to be selected. 

Clarifies expenses with the Treasurer or President prior to incurring. Submits detailed receipts for reimbursement or arranges for prepayment. 

Renews the domain name and website host prior to expiration. 

Designs the pages and determines the layout of the website with member input, such as links to websites, graphics, page ideas, and text. 

Monthly Contest Coordinator 

Is selected and approached by the newly elected President and/or Nominating Committee to serve; or may volunteer for the position. 

Is selected for a one-year term, which may be repeated any number of times. 

Notifies the President or other responsible officer if unable to attend in order that duties can be delegated during absence. 

Notifies Board if withdrawing from official position, allowing sufficient time and coverage for a temporary replacement to be selected. 

Clarifies expenses with the Treasurer or President prior to incurring. Submits detailed receipts for reimbursement or arranges for prepayment. 

Maintain the competition results. 

Organizes the Judging Rotations and attempts to fill vacancies as necessary. These should be arranged well in advance of the meeting to ensure that experienced and capable people are chosen. Send monthly email reminders to upcoming critique and judges to keep everyone on schedule and allow for substitutions or schedule trades when needed. 

Prepares members for effective judging and critique of contest entries. Coordinate and maintenance of capable critique and capable judges list. 

Prepares Projected and Print Entry Lists, and downloads necessary files. 

Facilitates the presentation of the contest entries on Contest Night. 

GSCCC Submission Coordinator 

Is selected and approached by the newly elected President and/or Nominating Committee to serve; or may volunteer for the position. 

Is selected for a one-year term, which may be repeated any number of times. 

Notifies the President or other responsible officer if unable to attend in order that duties can be delegated during absence. 

Notifies Board if withdrawing from official position, allowing sufficient time and coverage for a temporary replacement to be selected. 

Clarifies expenses with the Treasurer or President prior to incurring. Submits detailed receipts for reimbursement or arranges for prepayment. 

Collects photos, with photographer’s permission, to submit for GSCCC contests 

Returns photos received back to the club from the GSCCC competitions to their rightful owner. 

Provides feedback at club meetings to members of winning photos. 

Coordinates any opportunities for the club to judge in the GSCCC competition schedule. 

Club Email Communications - General for all officers who are capable/willing to assist: 

Respond to incoming inquiries to the club email account, BeaumontCameraClub@gmail.com - this duty should fall to several people to help facilitate reply to questions in a timely fashion, including request for more info, directions, etc. 

● Log in to Gmail Webportal - www.gmail.com - caution to prevent turning off the Vacation Auto Responder. 

● Replying will change the flag on the email to REPLIED so that other email managers do not feel compelled to reply. 

● Sign email with your name so that the person knows who wrote them. 

● If regularly helping to maintain, access can be established for a device to check periodically for email. IF THIS IS DONE, please do so with the coordination of the Webmaster to ensure that email EXCHANGE MAIL and/or POP3 email settings do NOT delete mail from the server when deleted from a personal device. 

Maintain new members to BCC Active Email group 

● Add new members to the Contact List 

● Add group flag - “BCC Active” 

● Remove Active flag and tag as inactive for members with expired memberships, in conjunction with the treasurer/secretary.  


Link to Monthly Competition.pdf

 Beaumont Camera Club Monthly Competition Information 

Updated 1/7/2019 

● Competition Night (3rd Monday of the month) is where each member gets to show their stuff and get some feedback on their work. 

● We have 2 categories, Prints and Projected

● Each image is judged by 3 judges. Each judge scores the image from 2 – 9 points. Totals are added for a possible score of up to 27 points (a perfect image). Points are only rewarded for the top 5 places for each of the 2 categories, or equal to the total number of entrants. ○ The top scoring images become 1st, 2nd, 3rd, 4th and 5th place. Points are awarded as follows: 

▪ 1st=4pts, 2nd=3pts, 3rd=2pts, 4th=1pts, 5th =1pt. 

▪ Images scoring 21 points or higher are awarded 1 additional bonus point. 

● When a novice member receives 50 points, they move to the Advanced group. A member in the Advanced group accumulates points for the current calendar year. The member with the most points at the end of the year receives an award. 

Guidelines 

● Entries should be taken no longer than 2 years prior to the contest date. (to promote continued current photographic activity by members). 

Image Size: Recommend a minimum of 3000 x 1600 pixels, there is no maximum limit. 

File Size: Approx 1-3 mb per image 

Resizing: See the tutorial on resizing here: https://docs.google.com/document/d/1UhjoeM8NngRylvlqAgzZki3IctD_A6F_Ez7jIGSFlVw/edit?usp=sharing. The ideal display size should be around 4000 pixels (on the long side). A little smaller or larger on either file size and/or dimension is not a challenge, so do not be concerned with getting the exact numbers. When you resize the file using the above Resizing Tutorial, it will create a duplicate file with a suffix added to the file name...which you will need to change when naming your image. You may also want to try http://picresize.com/. 

Image Type: Ensure the images submitted meet the theme of the monthly competition if it is not listed as “OPEN” on the schedule. The schedule is found on the club website. 

Themes: Most monthly contests are “OPEN” meaning that any photographic subject (for general audiences) is accepted. Themed monthly competitions require the image to contain some characteristic or be of a certain category. Points are taken off (see rules below) for images that do not meet the required theme. 

Portraits: Portraits are defined as photos where the primary center of interest in a photo is human. Animals can be in the photo, but not as the primary subject. 

Entry Rules 

➢ Entries that place in a monthly contest cannot be entered in future monthly contests. 

➢ Entries that do not place in a monthly contest can be entered one additional time in a future monthly contest. 

➢ Members may submit 2 images in Projected and 2 images in Prints, for a total of 4 images. 

➢ Monthly contest themes that are posted on the schedule must be followed for submission. If the 3 judges agree that the image does not meet the intent of the theme (example: photo where an animal is the primary subject in a portrait themed contest), the image will have 3 points deducted from the score that is provided by the judges on the image. The owner also has the option to remove their image from this competition to be submitted at a later competition without it being considered entered one. 

Prints 

● Images may not be smaller than 8x10 inches. Small images typically receive lower scores by judges. 

● Prints must be mounted (matted or stiff board) and in such a way that the image doesn’t fall off the mount during judging. 

● The image with mat or mounting board may not be larger than 16 x 20 inches with the following exception: 12 x 40 inch maximum panoramic print (including mat). 

● Label your print with the Title, as you want it read, the Level (Novice or Advanced) and your Name, clearly printed on the back in the Upper Right Corner (as you are looking at the back). 

Titles must be submitted via the Google Docs Entry Form at the following link BCC Image Entry Form by midnight Saturday. Enter one form for each entry. 

● If an entry submitted late (after midnight Saturday), it will not be in the upcoming event, but can be resubmitted for a subsequent monthly contest. 

● Bring your correctly mounted and labeled prints to the meeting on competition night. 

Projected 

● Images are sent from a computer to a projector to the screen. Projected Images must be digital files, named as you want it read. Film negatives or prints may be scanned or copied with a digital camera. Every effort will be made to present your work to the judges as faithfully as possible, but please realize what you see on your screen may not be what we see on our screen. 

Titles must be submitted via the Google Docs Entry Form at the following link BCC Image Entry Form by midnight Saturday. Enter one form for each entry. Remember to hit Submit, then click Submit Another Response for each entry. After you have completed a FORM for all entries (Projected and Prints), please confirm that all have been received at https://drive.google.com/open?id=1cTxexi5VSJVRkGTwwlT_Qoegwm5_GomsIeYEu9NaLiY. The log is Comment Only, so either 1) make a comment, 2) send another record and we will delete the duplicate, or 3) email us so we can make any changes. 

● Digital files must be submitted (up to 2 images) to the appropriate club DropBox (Novice or Advanced) by midnight Saturday. Please email beaumontcameraclub@gmail.com to be added to the correct folder via DropBox. We will send you a Dropbox invitation. 

● Digital files are only accepted as Jpeg (.jpg) extension. 

● Rename the file with the title of the image. ○ If it is misspelled when you submit...it will be misspelled when it is displayed. 

○ Please do not put your name in the file name. 

○ You MAY keep an index number at the end of the file name. Please put an underscore between the image name and the number. For example, if I wanted to enter the image DCS_8025, change the DCS to something like this: Sunshine Girls_8025

Please, let us know if you have any questions @ BeaumontCameraClub@gmail.com . There are numerous people that can respond to your emails when you mail the club address. And, you can post questions on the Club FaceBook Group to get quick feeback: https://www.facebook.com/groups/BeaumontCameraClub/ 

FAQ and Explanations: (because you are probably like me and want to know the long answer) 

Why is the filename so important? Several reasons. Your file is directly submitted into the presentation folder. What ever name you give it is exactly the name that will appear during the presentation. The name also determines the order in which the files will appear as the files are sorted alphabetically by the file name. The name spelled out in your entry form is also used to complete the Entry Tracker. Generally, most contest submissions go very smoothly. But occasionally, one entry is named wrong...or something...and it can end up taking a lot of time trying to piece together. Furthermore, several people assist with the contest with some people handling the Entry Tracker and Score Sheet...while others handle the downloads and yet other people handle the file on contest night and other yearly promotions related to the monthly and yearly contests. 

Why can't I send the images Sunday or Monday afternoon? As mentioned above, several people put all of the working parts together. Although each person may not get to finalizing their part until late Sunday...or even Monday, it is not done as a joint effort. So, even if one Contest Team Member allows it because they have not finished their part, another person may have already finished their part and not have time to redo everything. I know for me that Mondays are usually pretty crazy and the last thing I need is to handle is a late entry on Monday. Also, there isn't enough time to handle emails back and forth on Sunday afternoon or during the day on Monday thus leading to general confusion and stress on our part scrambling around on Monday afternoon. It may not look like it, but we do try to be organized prior to show time on Contest Monday. :) 

Why don't I get an email confirmation of my submission? If you do NOT receive an email response it could be in your junk mail folder. Also, the system only sends an Autoresponse every few days, so if you get one response, and you send another email, you may not get an Autoresponse. If you do not get a response, try emailing the club address without any images and see what happens. Simply telling your email account that the Autoresponse is NOT JUNK may not be sufficient. You may need to go into your address book and actually add the beaumontcameraclub at gmail.com address. 

What if I make a mistake in my submission, can I send you another? It really does help to try to get your submission correct on the first try. , print titles and digital files/titles. Please do try to accumulate all of your entries until you are ready to send everything...including the Dropbox submission the entry tags.. With the files, you may remove and change your file as necessary. Do be careful about deleting other people's files in the shared Drobox folder. As for the entry tag, if you realize you made a mistake right after you hit submit, you can submit it again. If there is any chance of confusion, just drop us an email so we can sort it out. 


Link to People’s Choice Rules.pdf

 Beaumont Camera Club People’s Choice EXPO Information 

● For this event to be a successful one, it will takes lots of participation and preparation from everyone, whether it’s submitting your photos and/or being there to help out and promote the club to the public. You don’t have to commit to the whole weekend. Any amount of time on either or both days will help out. The People’s Choice Expo is a lot of fun and a great way to publicize our club. 

Entry Rules 

➢ Entries should be taken no longer than 3 years prior to the contest date. (to promote continued current photographic activity by members). 

➢ Entries that placed in the People’s Choice EXPO cannot be entered in future People’s Choice EXPOs.. 

➢ Members may submit up to 3 photos in any one category, for a maximum of 15 entries. 

➢ All photos must be either matted or mounted; with or without borders; 

➢ The overall size of the entry must not exceed 16”x20”, with the following exceptions: 

▪ Panoramic horizontal prints must not exceed 12”x40”, matted or mounted, and 

▪ Poster size prints will be allowed ONLY if a suitable easel is provided by the entrant. 

Rules 

People’s EXPO Categories: 

1) COLOR PRINTS (no major edits) 

2) COLOR PORTRAITS (no major edits) – human subjects must be the primary subject matter. 

3) B&W PRINTS (includes, sepia tone and hand-colored) 

4) B&W PORTRAITS (includes sepia tone and hand colored) – human subjects must be the primary subject matter. 

5) DIGITALLY EDITED PRINTS (major edits are allowed: includes digitally added backgrounds, objects clone in or cloned out; unusual or, weird effects, etc. All parts of the digitally edited print must be the photographer’s original work. Imported back-grounds or objects, etc. from other sources is not allowed.) 

SPECIAL WORK DISPLAYS are also encouraged. An INFO, or SERIES DISPLAY is a series of photos which describe or illustrate a “How-to” or and event of some sort. (Past displays included: Tube photos, Fireworks, LaSalle Hotel Implosion, Lunar Eclipse, Macro Photography, Model Photos, Gladys City Blowout, Digital Restorations, Wedding Photography, etc. You must provide your own easel or other support for your display. 

(The rule “Entries should be taken no longer than 3 years prior to the contest date.”, does not apply to Special Work Displays.) 

Awards 

Awards are given based on the total number of points accumulated during the event for each photo within each category and for BEST of SHOW. 

The following ribbons are awarded: 

1st Place, 2nd Place, 3rd Place, 1st Honorable Mention, 2nd Honorable Mention and Best of Show. 


Link to Constitution & Bylaws.pdf

 BEAUMONT CAMERA CLUB - CONSTITUTION and BYLAWS 

CONSTITUTION 

ARTICLE I - Name 

The name of this organization shall be the BEAUMONT CAMERA CLUB. 

ARTICLE II — Non-profit 

The Beaumont Camera Club shall be a non-profit organization and no part of the net income or earnings shall inure to the benefit of any individual member or be distributable to its members, directors, or officers. 

ARTICLE III — Dissolution 

In the event of a dissolution of this organization, the net assets of this club shall be applied and distributed as follows: 

1. All liabilities and obligations shall be paid, satisfied, and discharged or adequate provision shall be made thereof. 

2. Assets held by the club upon condition requiring return, transfer, or conveyance which condition occurs by reason of the dissolution, shall be returned, transferred, or conveyed in accordance with such legal requirements. 

ARTICLE IV — Purpose 

The purpose of this club shall be: 

To promote knowledge of the art and science of photography; to assume leadership in teaching, maintain the ideals of photography, and to enjoy the fellowship of those with a mutual interest in photography. 

ARTICLE V — Officers - https://docs.google.com/document/d/1tPUONKLNH73zJvc8B2AAen3DAaAUrSQfdMO2Tn0xEmE/edit 

Section 1: The officers of this club shall be : President, Vice President, Secretary, Treasurer, six (6) Directors (immediate past President shall be one of the six Directors), WebMaster and Monthly Contest Coordinator. 

Section 2: The Executive Committee shall include the elected officers and the immediate past President. In the event the immediate past President cannot serve in this office, another Director shall be elected by the Members in place of the past President. Duties shall be those as provided for in the Bylaws. 

Section 3: The term of office shall be August 1 through July 31 of the next year. 

Section 4: The fiscal year shall coincide with the term of office. 

ARTICLE VI — Vacancies 

Section 1: If the office of the President becomes vacant for any reason, the Executive Committee shall appoint a member in good standing to fill this office for the remainder of the term. 

Section 2: If any office, other than that of President, becomes vacant, the President shall appoint a member in good standing to fill that office for the remainder of the term. Article V - Section 2 concerning past President is exception. 

ARTICLE VII — Meetings 

Section 1: The regular meetings of the club shall normally be the first and third Monday evening of each month with the exception of holidays, when another day will be scheduled as close to this day as possible and the meeting place can be obtained. 

Section 2: Meeting format shall include, but not be limited to, business discussion, monthly photo competition, workshops, and programs. These topics shall be distributed between the two meetings as appropriate for effective use of meeting time as agreed upon by majority affirmative vote of the membership. 

Section 3: Special meetings may be called by the President and/or Executive Committee at any time with seven (7) days prior notice to the members. 

Section 4: Business meetings shall be held when necessary and may be called by the President and/or Executive Committee at any time with four (4) days prior notice to the members. 

Section 5: Minutes shall be kept of all business meetings by the Secretary. 

ARTICLE VIII — Amendments 

Amendment to this Constitution may be proposed by motion in writing, presented to the club at a business meeting, and voted upon at the next business meeting and requires at least two-thirds affirmative vote of members present, in good standing, provided this number constitutes a quorum as defined in the Bylaws. 

ARTICLE IX — Bylaws 

Bylaws for the transaction of the business of this club may be adopted, revoked, or amended by written motion presented to the club at a business meeting and voted upon at the following business meeting, and requires a majority affirmative vote of members present, in good standing, provided this number constitutes a quorum. 

BYLAW I — Membership 

Section 1: Any person of good character interested in photography may become a member of this club. A membership form, as approved by the club, shall be completed and presented to the Secretary or Treasurer. Membership becomes final upon payment of dues. 

Section 2: Any person whose dues are in arrears for more than three months shall lose voting privileges. 

BYLAW II — Dues 

Section 1: The annual dues shall be $25.00 per individual membership or $35.00 for husband and wife membership. New members entering between August 1 and January 31 shall pay full annual dues as heretofore provided. New members entering after January 31 shall pay one-half of annual dues. 

Section 2: Dues for full-time students shall be one-half of individual adult dues set out in Section 1. 

BYLAW III — Election of Officers 

Section 1: By the second Monday in May, the President shall appoint a nominating committee of at least three and not more than five members in good standing whose business it shall be to nominate a slate of candidates for office for the ensuing year. This slate shall be presented at the first membership meeting in JUNE. Election of Officers shall take place at the first membership meeting in JULY. The new Officers will be installed and assume their responsibilities at the first membership meeting in August. 

Section 2: At the membership meeting in July, provided a quorum is present, the President shall, after the slate of Officers chosen by the nominating committee has been presented, call for further nominations from the floor. If the nominating committee’s slate is unopposed, a vote shall be taken by a show of hands. If any office has two or more nominees, the vote shall be by secret ballot. 

Section 3: Any Officer or member of the club may be removed for cause by two-thirds majority of the entire membership. 

BYLAW IV — Quorum 

A quorum of the membership at a meeting shall consist of not less than ••• (one-fourth) of the members in good standing, including at least two officers. 

BYLAW V — Order of Business 

All business of this club shall be conducted in accordance with “Robert’s Rules of Order, Revised”, unless otherwise provided in these Bylaws. 

BYLAW VI — Finances 

Section 1: The Treasurer shall receive and keep a record of all income of the club and from this income pay all debts incurred by the club. A financial statement listing income, expenses, and assets shall be issued at least quarterly to the members in good standing. 

Section 2: Any funds deposited in the bank shall be withdrawn on the signature of the Treasurer with prior approval of expenditures as outlined in Section 3. 

Section 3: Expenditures not exceeding $100.00 may be approved by the President. Expenditures above $100.00, but not exceeding $250.00, may be approved by a majority affirmative vote of the Executive Committee. Expenditures exceeding $250.00 must be approved by a majority affirmative vote of the quorum of the membership. 

BYLAW VII — Committees 

The various phases of the club activity shall be in the hands of Standing or Special committees, the Chairperson of which shall be appointed by the President. The Chairperson shall, with the President’s approval, appoint additional members to serve on their committees. 

BYLAW VIII — Amendments 

Any change in these Bylaws shall be made in accordance with Article IX of the Constitution. 

BYLAW IX — Executive Committee Meetings 

Meetings of the Executive Committee may be called as deemed necessary by the President. 

BYLAW X — Duties of the Executive Committee 

Section 1: The Executive Committee shall handle business matters as set out in the Constitution, and act in an advisory capacity. 

Section 2: A report of the Executive Committee meeting shall be made at the following business meeting of the club. 

Revision History 

Revised Bylaw II – Dues, Section 1 – changed dues. August 8, 2002. 

Revised Bylaw VI – Finances, Section 3 – changed expenditures amounts. May 19, 2008. 

Revised ARTICLE V, Officers Section 1 - created and defined WebMaster Officer Position and Defined Duties 8/11/2014